City of Alexandria, Virginia
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MEMORANDUM
DATE: NOVEMBER 7, 2018
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Consideration of a Resolution to Approve Change Orders to the City's Contract with Tyler Technologies to Provide Additional Services to the APEX (Permitting Land Use Management IT System Replacement. [ROLL-CALL VOTE]
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ISSUE: Consideration of an action to authorize change orders to the City's contract with Tyler Technologies, the contractor for the permitting system replacement project.
RECOMMENDATION: That City Council authorizes the City's Purchasing Agent to issue up to $300,000 in additional change orders to expand the contract with Tyler Technologies for a total contract amount of $2,341,732 to acquire and implement a new multi-department Permitting Land-use Management IT System.
BACKGROUND: The City's current land development process is operated by multiple City agencies, many workflow processes, and several computerized systems. These processes and systems support the administration of land use, commercial and residential permits for building and trade work, fire prevention, outdoor dining, elevators, noise permits, and the residential rental inspections program, etc. Additionally, the City must continue to support administrative and City ordinance processes such as site plans; developmental special use permits; special use permits; Board of Architectural Review cases; Board of Zoning Appeal cases; certificates of occupancy; Code modifications; vacant building registrations; unfit properties; hauling; reserved parking; complaint processes regarding maintenance of existing structures; civil penalties; fire inspections; occupancy and tenant/landlord complaints. The City's primary computerized permitting system is approximately 25 years old and has reached the end of its useful life. Th...
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