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File #: 23-0317    Name: Pension Board Management Rep
Type: Written Report Status: Agenda Ready
File created: 9/20/2022 In control: City Council Legislative Meeting
On agenda: 10/11/2022 Final action:
Title: Consideration of the Appointment of Management Representatives to the City of Alexandria Supplemental Retirement Board and Firefighters and Police Officers Pension Board.

City of Alexandria, Virginia

________________

 

MEMORANDUM

 

 

 

DATE:                     OCTOBER 4, 2022

 

TO:                                          THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

 

THROUGH:                      JAMES F. PARAJON, CITY MANAGER   /s/

 

FROM:                     KENDEL TAYLOR, INTERIM DEPUTY CITY MANAGER                     

 

DOCKET TITLE:                     

TITLE

Consideration of the Appointment of Management Representatives to the City of Alexandria Supplemental Retirement Board and Firefighters and Police Officers Pension Board.

BODY

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ISSUEThere are two similar issues presented for Council consideration: 1) Appointment of Management Representatives to the City of Alexandria Firefighters and Police Officers Pension Board (“Fire & Police Board”) and 2) Appointment of Management Representatives to the Retirement Board of the City of Alexandria Supplemental Retirement Plan (“Supplemental Board”).

 

RECOMMENDATIONThat City Council appoint the following individuals to the newly vacant Management Representative position on the City of Alexandria Firefighters and Police Officers Pension Board and the Supplemental Retirement Board:

 

                     Kendel Taylor, Director of Finance and Interim Deputy City Manager

                     Katherine Key, Performance Analyst II, Office of Performance Analytics.

 

BACKGROUNDThe Fire & Police Board consists of eight members and three alternates. The Supplemental Board consists of eight members and five alternates. Both Boards serve as the trustees and fiduciaries of their respective plans and assets. Both Boards act for the City on matters concerning the Plan’s assets, including selecting and monitoring investment funds and appointing investment managers, custodians, and advisors. Both Boards are also charged with consulting with City management to recommend modifications to the Plan. Both Plans require board meetings to be held quarterly, but meetings are generally held more often.

 

DISCUSSION:  City Council has the authority to appoint Fire & Police Board members. The board members are either nominated by the City Manager or elected by the Voting Participants, which include active sworn Firefighters and Police Officers as well as retired and deferred vested plan participants who were sworn Firefighters or Police Officers. The City Manager nominates four Management Representatives and one Management Alternate to act on behalf of City management. Firefighters nominate and elect through secret ballot two Participant Representatives and one Alternate. Police Officers also nominate and elect through secret ballot two Participant Representatives and one Alternate. If City Council does not appoint a representative nominated by the City Manager or the Voting Participants, the nomination and election process must be repeated until all board member positions are filled. 

 

City Council has the authority to appoint Supplemental Board members. The members are either nominated by the City Manager or elected by the Supplemental Board trustees. The City Manager nominates four Management Representatives and one Management Alternate Representative to act on behalf of City management. The Supplemental Board Employee Representatives include: two General Schedule Employees, one Deputy Sheriff, and one Medic/Fire Marshal. Each Employee Representative has an Alternate. In the event that City Council does not appoint a representative nominated by the City Manager or the Board trustees, the nomination process must be repeated until all Board member positions are filled. 

 

Management Representatives for the Firefighters and Police Officers Pension Board and the Supplemental Retirement Board are:

                                                               

Julian Gonsalves, Assistant City Manager, City Manager’s Office

Jean Kelleher, Director, Office of Human Rights

Jesse Maines, Division Chief, Transportation & Environmental Services (Alternate)

Proposed - Katherine Key, Performance Analyst II, Office of Performance Analytics

Proposed - Kendel Taylor, Director of Finance and Interim Deputy City Manager.

 

Employee Representatives of the Firefighters and Police Officers Pension Board are:

 

Name                                                                                                                                                                                              Term Expires

Firefighters                     

Dylan Kempton (Representative)                                                                                                         12/31/2024

                     Patrick Evans (Representative)                                                                                                         12/31/2022

                     Ricky Muse (Alternate)                                                                                                                              12/31/2022

                     

Name                                                                                                                                                                                             Term Expires

Police Officers                                          

                     Edward Milner (Representative)                                                                                                         12/31/2022

                     Shirl Mammarella (Alternate)                                                                                                                              12/31/2022

                     Jason North (Representative)                                                                                                                              12/31/2024

 

Employee Representatives of the Supplemental Retirement Board are:

 

Name                                                                                                                                                                                             Term Expires                                          

General Schedule                                           

Lyndia Barbieri-Strain (Representative)                                                                                    12/31/2022

Lillian Vagnoni (Alternate)                                                                                                                              12/31/2022

Jina Edwards (Representative)                                                                                                         12/31/2024

Vacant Position (Alternate)                                                                                                                              12/31/2024                                          

 

Name                                                                                                                                                                                             Term Expires

Medic /Fire Marshal                     

James Mikell (Representative)                                                                                                         12/31/2024

Kelsea Bonkoski (Alternate)                                                                                                                              12/31/2024

 

Name                                                                                                                                                                                             Term Expires

Deputy Sheriff                                           

Robert Gilmore (Representative)                                                                                                         12/31/2022

Valarie Wright (Alternate)                                                                                                                              12/31/2022

 

We are recommending the appointment of Kendel Taylor and Katherine Key to both the City of Alexandria Firefighters and Police Officers Pension Board and the Supplemental Retirement Board. Staff requests that City Council appoint both nominees to both Boards effective October 1, 2022. 

 

After appointment, both management representatives will remain on both boards until removed by City Council or ending their employment.

 

FISCAL IMPACT:  None.

 

ATTACHMENTS: None.

 

STAFF:

Kendel Taylor, Finance Director and Interim Deputy City Manager

Kadira Coley, Retirement Administrator, Finance