City of Alexandria, Virginia
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MEMORANDUM
DATE: APRIL 21, 2021
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Consideration of Revised Resolution for the Order of Business of Council Meetings. [ROLL-CALL VOTE]
BODY
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ISSUE: Consideration of amendments to the order of business of City Council meetings.
RECOMMENDATION: Adopt the revised attached resolution which (1) adds “Reports and Recommendation from the City Manager” at the first legislative meeting; (2) adds “Ordinances and Resolutions (not on consent or roll-call consent) at the first legislative meeting; and (3) adds “Roll-Call Consent Calendar” to the regular public hearing meeting.
BACKGROUND: As a result of City Council discussion, City staff has drafted a revised order of business. The purposed purpose is to clarify meeting order practices for legislative meetings and to add a Roll-Call Consent Calendar item for public hearing meetings, so that City Council may consider ordinances that are do not have speakers and are routine as a block and earlier in the docket, as has been the practice.
On November 28, 2017, City Council voted to revise the Order of Business for Council meeting, which included moving Oral Reports from the City Manager to earlier in the City Council meeting docket and formalizing a previous Council action moving Oral Reports from City Council on Boards, Commissions, and Committees to earlier on the docket. This revision also included scheduling Executive Session just after Roll Call, as well as just before adjournment (if required).
DISCUSSION: The attached resolution, proposed the following order of business for the legislative meetings.
1. At the first legislative meeting (business) the order of business shall be as follows:
(a) Calling the Roll.
(b) Executive Session (if required)
(c) Moment of Silence and Pledge of Allegiance
(d) Reading and Acting upon the Minutes
(e) Recognition of Youth (if needed)
(f) Proclamations
(g) Oral Reports from City Council on Boards, Commissions, and Committees
(h) Oral Reports from the City Manager
(i) Consent Calendar
1. Resignations and Uncontested Appointments
2. Reports and Recommendations of the City Manager
3. Ordinances for Introduction and First Reading
(j) Roll-Call Consent Calendar
1. Ordinances and Resolutions
(k) Contested Appointments
(l) Reports and Recommendations of the City Manager (not on consent calendar)
(m) Ordinances and Resolutions (not on consent calendar)
(n) Oral Reports and Oral Presentations by Members of City Council
(o) Executive Session (if required)
(p) Adjournment
2. At the second legislative meeting (policy decisions/debate) the order of business shall be as follows:
(a) Calling the Roll.
(b) Executive Session (if required)
(c) Pledge of Allegiance
(d) Reading and Acting Upon the Minutes
(e) Oral Reports from City Council on Boards, Commissions, and Committees
(f) Oral Reports from the City Manager
(g) Consent Calendar
1. Reports and Recommendations of the City Manager
(h) Roll-Call Consent Calendar
1. Ordinances and Resolutions
(i) Work Session
(j) Reports and Recommendations of the City Manager for Discussion (Policy Items for Council Direction to Staff
(k) Oral Reports and Oral Presentations by Members of City Council
(l) Executive Session (if required)
(m) Adjournment
3. At regular public hearing meetings, the order of business shall be as follows:
(a) Calling the roll.
(b) Public discussion period (30 minutes - first 15 speakers)
(c) Action consent calendar
(d) Roll-Call Consent Calendar
1. Ordinances (public hearing, second reading and final passage)
(e) Public hearing on reports and recommendations of the city manager
(f) Public hearing on reports of boards, commissions, and committees (Planning Commission)
(g) Public hearing, second reading and final passage of ordinances and public hearing and adoption of resolutions
(h) Deferral/withdrawal consent calendar
(i) Other business
(j) Executive session
If approved by Council, these changes will be implemented at the next meeting in May.
FISCAL IMPACT: There is no cost associated with these amendments.
ATTACHMENT: Proposed resolution.
STAFF:
Gloria Sitton, City Clerk and Clerk of Council.