City of Alexandria, Virginia
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MEMORANDUM
DATE: JANUARY 23, 2020
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: GLORIA A. SITTON, CITY CLERK AND CLERK OF COUNCIL/s/
DOCKET TITLE:
TITLE
Report and Recommendations from the Boards and Commissions Audit/Review Committee.
BODY
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ISSUE: Receipt of the Report and Recommendations the Boards and Commissions Audit/Review Committee.
RECOMMENDATION: That City Council receive report from the Committee and approve the recommendations on changes to processes and procedures for City Boards, Commissions and Committees.
BACKGROUND: In March 2019, City Council established a committee to review and audit City boards commissions, and committees. The composition of the group consisted of the following members:
* 2 Members of City Council appointed by the Mayor (Councilman Canek Aguirre and Councilman John Chapman)
* City Clerk and Clerk of Council/Executive Secretary for Boards and Commissions (Gloria Sitton)
* City Attorney's Office representative (Adrienne Fine, Assistant City Attorney)
* 1 Staff Liaison to a City Board (Diane Ruggiero, Deputy Director, Recreation, Parks, and Cultural Activities)
The Boards and Commissions Audit/Review Committee was charged with reviewing processes, procedures and policies as they relate to the advisory bodies and to return to Council with recommendations on any modifications and/or changes to boards and commissions including reviewing the application and appointment process, term limits, residency waiver, member conduct and removal from committee, meeting processes, by-laws, social media/communication policy, and a fundraising policy
DISCUSSION: The following are the Committee's recommendations or improvements::
Update to Boards/Commissions Database/Website
In 2018, the City Clerk's Office worked with Information Technology Services (ITS) to vet and acquire a data management system ...
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