City of Alexandria, Virginia
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MEMORANDUM
DATE: JUNE 6, 2018
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Public Hearing, Second Reading and Final Passage of a Supplemental Appropriation Ordinance for the Support of the City Government for FY 2018. [ROLL-CALL VOTE]
BODY
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ISSUE: Consideration of a Supplemental Appropriation Ordinance for the support of the City government for FY 2018.
RECOMMENDATION: That City Council hold a public hearing and adopt this proposed Ordinance (Attachment 2) on June 23, 2018.
DISCUSSION: Near the end of each fiscal year a Supplemental Appropriation Ordinance is presented for Council consideration in order to reflect additional grant revenues, donations and other technical appropriation adjustments previously planned but not yet enacted. Staff recommends the FY 2018 Appropriations Ordinance be amended to accomplish the following:
(1) Appropriation of grant revenue accepted or adjusted by the City in FY 2018, for specific programs, but not yet appropriated. A listing of grants is included as Attachment 3 and totals an increase of budget authority of $2,531,431. All of the adjustments are described in Attachment 3.
(2) The transfer of General Fund Budget Authority Among Departments. Section 2 of this ordinance shifts appropriated General Fund resources from departments with projected savings to departments that had unbudgeted expenses, expenditures that exceed the current appropriation or expenditures that exceed the anticipated non-general fund revenues. The Alexandria Libraries had a workers’ compensation claim totaling approximately $250,000 throughout the year that exceed estimated personnel vacancy savings. The Law Library, which is also budgeted with the Alexandria Library, experienced lower revenue receipts than budgeted ($15,400). In Transit Subsidies, the utilization of the DOT Paratransit program exceeded budgeted amounts by approximately $250,000. In addition, like many transit entities in the DC region, the Alexandria Transit Company (ATC) experienced reduced ridership, resulting in lower Farebox Revenue than was budgeted. Available General Fund resources will be used to make up the difference of $250,000. The Alexandria Transit Company also had personnel expenditures that exceeded the budgeted amount. Available ATC balances of $300,000 are being appropriated to cover these expenditures.
(3) The appropriation of donations and other special revenues received but not appropriated in the FY 2018 Operating Budget. This appropriation totaling $15,400 provides the additional budgeted authority needed for the Law Library within the Alexandria Library Special Revenue Fund.
(4) The appropriation of donations and other special revenues received but not appropriated in the FY 2018 Operating Budget. This appropriation totaling $66,660 provides the additional budgeted authority needed for the Alexandria Transit Company Fund in grant revenue for a marketing intern described in Attachment 3.
(5) The appropriation of Component Unit Funds. This appropriation of $250,000 will provide budget authority to the Alexandria Libraries to cover the workers’ compensation costs that have occurred in FY 2018.
(6) The appropriation of Affordable Housing Taxable Bond Proceeds. The appropriation of $4.4 million will recognize these previously planned taxable bond proceeds as Affordable Housing Funds for transfer to the Capital Improvement Program for the Carpenter Shelter Renovation Project. The taxable bonds were part of the total August 2017 General Obligation bond issuance. This appropriation recognizes the proceeds in a specific fund.
(7) The appropriation of project budget authority from grant revenues, donations, fees, Developer Contributions and SUP Conditions of Capital Improvement Program funds. Previously approved Capital Improvement Program Budget Authority is being reduced to recognize funds that have been received in FY 2018.
FISCAL IMPACT: The 6 sections of the ordinance appropriate a total of $7,396,661 as follows:
Section 1 Appropriation of grant revenue authorized and adjusted,
but not yet appropriated $2,531,431
Section 2 Transfer of General Fund Budget Authority Among Departments $0
Section 3 Appropriation of Other Special Revenue $15,400
Section 4 Appropriation of DASH Special Revenue $366,660
Section 5 Appropriation of Component Unit - Libraries Fund $250,000
Section 6 Appropriation of Affordable Housing Bond Proceeds $4,419,975
Section 7 Deappropriation of Capital Improvement Program Funds ($186,805)
ATTACHMENTS:
Attachment 1. Ordinance Cover
Attachment 2. Ordinance to Amend Fiscal Year 2018 Operating Budget
Attachment 3. Listing of Fiscal Year 2018 Grant Authorization and Adjustments
STAFF:
Laura Triggs, Deputy City Manager
Kendel Taylor, Finance Director
Morgan Routt, Budget Director