City of Alexandria, Virginia
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MEMORANDUM
DATE: JUNE 6, 2018
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Consideration of Transfer of Capital Funding for High School Capacity Planning to the Alexandria City Public School’s Capital Program from the Reservation of Bond Capacity & Cash Capital Account.
BODY
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ISSUE: Transfer of Capital Funding for High School Capacity Planning to the Alexandria City Public School’s Capital Program from the Reservation of Bond Capacity & Cash Capital Account.
RECOMMENDATION: That City Council approve the request of the Alexandria City Public Schools (ACPS) to transfer $5,150,000 of capital funding to the Alexandria City Public School’s Capital Program from the Reservation of Bond Capacity & Cash Capital Account for high school capacity planning.
BACKGROUND: The FY 2019 to FY 2028 Proposed and Adopted Capital Improvement Programs and related budget documents included sufficient funds which equaled the School Board's $474.7 million adopted plan. However, given the not-yet-specific nature of a number of City and School Board proposed funding categories (School land acquisition, City land acquisition, high school planning, Witter-Wheeler area planning, Department of Community and Human Services co-location costs, etc.) at the time that the budget was proposed, a new reservation of bond capacity account was established in the CIP. This is akin to a contingent account. The intent was to have the funds appropriated in the adopted CIP budget, but not allocated to either a City or ACPS project by City Council until there was more project specificity.
On the basis of our ongoing and recent conversations, a higher degree of specificity now exists for the high school planning dollars. On June 1, 2018, ACPS staff provided a memo outlining a more specific plan for the $5.2 million identified for planning the High School Capacity capital project. This memo is provided as Attachment #1.
City staff has reviewed this memo and agreed that this timeline appears feasible, and satisfies that need for greater specificity around this project that was not present at the time that the Proposed and Adopted Capital Improvement Programs was being deliberated by City Council.
FISCAL IMPACT: Transfer of these funds to the ACPS Capital program does not require any additional resources. Funding was placed in the Reservation of Bond Capacity & Cash Capital Account which is sufficient to fund the proposed high school capacity planning project. The results of the planning efforts funded by this transfer, will result in more definitive cost estimates for the design, engineering, and construction of the high school capacity project, which will be reflected in future years of the capital budget in the 10-year Capital Improvement Program.
ATTACHMENT: June 1, 2018 Memo from ACPS Chief Operating Officer Mignon Anthony
to Mark B. Jinks, regarding the Reserved Funds for High School Capacity
Planning
STAFF:
Emily A. Baker, Deputy City Manager
Debra Collins, Deputy City Manager
Laura B. Triggs, Deputy City Manager
Morgan Routt, Director, Office of Management and Budget