City of Alexandria, Virginia
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MEMORANDUM
DATE: OCTOBER 18, 2017
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Consideration of a Competitive Grant Application to the Virginia Department of Transportation for FY 2019 and FY 2020 Revenue Sharing Program Funding. [ROLL-CALL VOTE]
BODY
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ISSUE: Grant application to the Virginia Department of Transportation (VDOT) for FY 2019 and FY 2020 Revenue Sharing Program.
RECOMMENDATION: That City Council:
(1) Adopt the attached resolution (Attachment 1) to apply for a FY 2019 and FY 2020 Revenue Sharing Program funding allocation from the Virginia Department of Transportation for the Citywide street and alley reconstruction and resurfacing of major roads; and
(2) Authorize the City Manager to submit this resolution and enter into any agreements with the State that may be required to receive these funds should the requested allocation be approved.
BACKGROUND: The Commonwealth of Virginia's Revenue Sharing Program provides funding for use by a county, city, or town to construct, reconstruct, improve, or maintain the highway systems within such county, city, or town and for eligible rural additions in certain counties of the Commonwealth. Locality funds are matched, dollar for dollar, with state funds, with certain limitations on the amount of state funds authorized per locality.
Applications for revenue sharing funds must be made by resolution of the governing body of the applicant jurisdiction, and funding is allocated by resolution of the Commonwealth Transportation Board. Applications for revenue sharing funds can be made for multiple types of projects including reconstruction and maintenance. Reconstruction focuses on streets in the worst condition and includes significant road base remediation along with milling and paving.
DISCUSSION: Consistent with submissions in FY 2015 to FY 2018, staff proposes to submit the entire paving program for revenue sharing funding. If approved, revenue sharing funding would be available to the City in the Spring of 2020 and will support the completion of the proposed FY 2020 and FY 2021 paving schedule. If City Council approves the request, a formal Council Resolution (Attachment 1) must be fully executed and submitted to VDOT by
December 1, 2017.
Attachment 2 includes the FY 2020 and FY 2021 paving schedule as contemplated in the
FY 2018 to FY 2027 Capital Improvement Program (CIP). This schedule was developed using as its guide the results of the Pavement Condition Index (PCI) survey which periodically measures the pavement condition (and deterioration) of each street and road in the City.
FISCAL IMPACT: Due to the VDOT requirement to have local matching funds designated at the time of the grant submission, the City proposes this project as a new project for inclusion in the State's FY 2019 and FY 2020 revenue sharing program. For the biennial FY 2019 and
FY 2020 Revenue Sharing funding cycle, the City is requesting a total of $3,938,000, of which the City commits to match the local share amount of $1,578,500 for FY 2019 and $2,359,500 for FY 2020.
The existing FY 2018 to FY 2027 Capital Improvement Program includes a planned amount of $5,500,000 in FY 2020 and $5,500,000 in FY 2021 of which $4,000,000 is programmed to come from City sources each fiscal year. If the revenue sharing application is approved at the full requested amount, the planned City funds in FY 2020 and FY 2021 would be utilized for the required 1:1 match. If City funding in FY 2019 and FY 2020 is less than the approved revenue sharing amount, an alternate matching source may need to be identified to meet the required
1:1 match. Only non-VDOT funds can be used to match revenue sharing funds.
It is also important to note that the VDOT revenue sharing funding is subject to availability and approval. Should the FY 2019 and FY 2020 VDOT revenue sharing amount (or the City match from the FY 2020 and FY 2021 CIP) be reduced from the requested $3,938,000, the scope of the Citywide street and alley reconstruction and resurfacing of major roads will be adjusted accordingly.
ATTACHMENTS:
Attachment 1: Resolution
Attachment 2: Contemplated FY 2020 and FY 2021 Paving List from FY 2018 to FY 2027
Capital Improvement Program
STAFF:
Emily A. Baker, P.E., Deputy City Manager
Yon Lambert, AICP, Director, T&ES
Morgan Routt, Director, OMB
Arthur Wicks, Capital Improvement Program Coordinator, OMB
Jeffrey DuVal, Deputy Director, T&ES
Mary T. Martin, P.E., Division Chief, T&ES
Megan Cummings, Division Chief, T&ES|1010|