City of Alexandria, Virginia
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MEMORANDUM
DATE: SEPTEMBER 6, 2017
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Consideration of Grant Application for FY 2017 Port Security Grant Program (PSPG).
BODY
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ISSUE: Consideration of a grant application to the 2017 Port Security Grant Program, U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA).
RECOMMENDATION: That City Council:
(1) Ratify the grant application to the 2017 Port Security Grant Program, U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA) in the amount of $392,693; and
(2) Authorize the City Manager to execute all the necessary documents.
BACKGROUND: For five of the last seven fiscal years, the City has applied for and was awarded a U.S. Port Security Grant from the Department of Homeland Security. Most of the applications have been focused on the recent maintenance work required annually for the fireboat. On June 2, 2017, FEMA opened the Federal 2017 grant application period for the Port Security Grant Program (PSGP), which focuses on securing and guarding harbors and port areas for the protection of critical infrastructure from terrorism.
Due to the application’s submission schedule and City Council schedule, the Fire Department has already applied for this grant, but can withdraw from the process if Council does not ratify this grant application. Grant applications were due June 22, 2017.
The purpose of the PSGP is to support increased port-wide risk management, enhance domain awareness, conduct training and exercises, expand port recovery and resiliency capabilities, further capabilities to prevent, detect, respond to and recover from attacks involving Improvised Explosive Devices (IEDs) and other non-conventional weapons, and competitively award grant funding to assist ports in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient nation.
The City of Alexandria plays a vital role in ensuring that our waterways are protected against terrorism and other threats, particularly in light of its responsibility for providing fire and EMS protection for emergencies on the Woodrow Wilson Bridge (WWB) and the thousands of Alexandria residents and visitors who cross the WWB each day.
The City received a $1,230,000 award from the FY 2010 PSGP to purchase a 50-foot fire boat with a pumping capacity of 7,000 to 8,000 gpm. This vessel was purchased to provide an all-hazards response vessel with state-of-the-art capabilities for providing preventative security and emergency response around the WWB and adjacent to the Potomac River.
The City contracted with MetalCraft Marine Inc. in Cape Vincent, NY to build the new fire boat in January 2012. The new fire boat was delivered to the City in September 2013. In May 2015, the annual manufacturer preventative maintenance and necessary warranty work began.
DISCUSSION: The fire boat requires ongoing maintenance at prescribed intervals and other repairs to ensure systems are operating at optimal performance and accuracy. The systems needing maintenance include: HVAC, transmissions, engine, security system and fire pumps,
15 kw generator, electronics system, and the superstructure of the vessel. Some periodic schedules call for inspections of parts and the replacement of parts as needed. Other interval schedules require total rebuilds of wearable parts.
The City of Alexandria, as a member of the U.S. Coast Guard, National Capital Region (NCR), Area Maritime Security Committee (AMSC), is eligible to submit for a project in nationwide competitive process to award the 2017 PSGP. Grant awards for public sector applicants require a non-Federal match (cash or in-kind) supporting at least 25 percent (25%) of the total project cost.
The funding guidelines for the PSGP allow for maintenance and sustainment programs for maintenance contracts, warranties, repair or replacement costs, and user fees for active and future grant awards. The allowable maintenance costs are permissible up to the maximum of the grant’s performance period of 36 months.
This year the Fire Department is requesting funding for two projects within the grant application:
1. Maintenance: The fire boat qualifies for maintenance and sustainment programs since the purchase funding is being provided through an active PSGP award. The City was awarded $95,175 from the FY 2015 PSGP to cover the third year of replacement parts, maintenance and warranties through August 2017. The anticipated cost for parts and maintenance for FY 2018 is estimated to be at $145,800.
2. Training & Exercises: Training is being requested to cover the cost of essential maritime operation courses for the AFD active Marine Operation Team. Training includes, National Association of Safe Boating Laws Administrators Boat Operators course, Federal Law Enforcement Training Center-Inland Waters Boat Operators Course and Electronic Navigation Course.
FISCAL IMPACT: The City is responsible for normal maintenance and repair costs for the fire boat. An award from this grant will provide a savings to the City for up to seventy-five percent (75%) of the maintenance and training costs. These costs are estimated to total $392,693, with the City match totaling $98,174. The local match has been budgeted in the Fire Department’s Operating Budget.
This grant has been previously awarded in 2010, 2012, 2013, 2014 and 2015.
ATTACHMENT: PSGP Applicant Cover (Summary)
STAFF:
Debra Collins, Deputy City Manager
Robert Dubé, Fire Chief