City of Alexandria, Virginia
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MEMORANDUM
DATE: NOVEMBER 23, 2016
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Update on Strategic Facility Planning Process.
BODY
ISSUE: How to strategically plan for future investments in City facilities.
RECOMMENDATION: That City Council receive this report.
BACKGROUND: This purpose of this memorandum is to provide an update on scope for the development of the City's Strategic Facility Plan. City Council directed staff to develop a strategic approach for municipal facility planning and spending to guide future decision making. As a result, $250,000 was budgeted in FY 2017 to support the development of a Strategic Facility Plan (SFP) to aid in decision making for future City facility investments. The City's Capital Improvement Plan (CIP) budget for FY 2017 to FY 2026 includes $442 million in identified specific projects directed towards investment in current and future City ($168 million) and Alexandria City Public Schools ($274 million) facilities. This does not include additional $242 million in additional facility funding needs identified by the School Superintendent or for additional City facilities projects to be identified in the forthcoming FY 2008 to FY 2027 CIP ($TBD).
Strategic Facility Plan best practice, according to the International Facility Management Association (IFMA), is "to identify the type, quantity and location of spaces required to fully support the organization's business initiatives and should be framed within the organization's vision." The Strategic Facility Plan will include the following components:
* Existing condition analysis
* Organizational needs mapping
* Gap analysis
* Site-Suitability Criteria Development
* Recommendations for implementation, including:
* Recommendations for new spaces/buildings
* Facility cost projections/life cycle cost analysis
* Capacity analysis and use recommenda...
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