City of Alexandria, Virginia
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MEMORANDUM
DATE: APRIL 11, 2016
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Public Hearing, Second Reading and Final Passage of a Supplemental Appropriation Ordinance for the Support of the City Government for FY 2016. [ROLL-CALL VOTE]
BODY
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ISSUE: Consideration of a Supplemental Appropriation Ordinance for the support of the City government for FY 2016.
RECOMMENDATION: That City Council hold a public hearing and pass this proposed Ordinance (Attachment 2) on Saturday, April 16, 2016.
DISCUSSION: This Ordinance includes the appropriation of City Grants and Capital Funds; the transfer of General Fund appropriations between various departments and the appropriation of Other Special Revenue Funds and Donations.
(1) Appropriation of grant revenues authorized and adjusted but not appropriated in Fiscal Year 2016. The appropriation of $2,214,696 of grant revenue accepted or adjusted by the City in FY 2015, for specific programs, but not yet appropriated. Specific grant details are included in Attachment 3.
(2) Appropriation of Other Special Revenues. This appropriation of $115,000 includes other special revenues received but not appropriated in the FY 2016 Operating Budget. Included in this appropriation is $105,000 to Recreation, including $100,000 in Developer Contributions for Park Landscape Improvements and $5,000 in revenue generated from tree sales; and $10,000 to the Clerk of the Courts from revenue generated from Fees Allowed for Providing Secure Remote Access to Land Records that will be used to pay for annual maintenance costs to the State to provide secured remote access to court records.
(3) Appropriation of Component Unit Fund Balance. This appropriation of $1,354,073 of the Schools Fund Balance to pay for commitments, in the form of encumbrances, established prior to, but not paid by June 30, 2015. The amount includes $1,309,039 in the ACPS Operating Fund, $12,491 in the School Nutrition Fund and $32,543 for Grants and Special Restricted Funds.
(4) Appropriation of General Fund Balance. This appropriation of $16,985 is the remaining cash match for the Fire Department Port Security Grant. The match was originally appropriated in FY 2014 to fund maintenance costs for the new fire boat. The grant award period crossed several fiscal years, but the General Fund portion lapsed to Fund Balance at the end of each fiscal year. The grant period is complete and the grant will be closed at the end of FY 2016 with this amount required for the City share.
(5) Appropriation of General Fund Revenue. This appropriation of $3,358 to the Fire Department for warranty reimbursements related to vehicle repairs.
FISCAL IMPACT: The seven sections of the ordinance appropriate a total of $3,704,112 as follows:
Section 1 Appropriation of grant revenues authorized and adjusted
but not appropriated in Fiscal Year 2016 $2,214,696
Section 2 Appropriation of Other Special Revenue - Developer
Contribution and Fees $115,000
Section 3 Appropriation of Component Unit Fund Balance $1,354,073
Section 4 Appropriation of General Fund Balance $16,985
Section 5 Appropriation of General Fund Revenue $3,358
ATTACHMENT:
Attachment 1 - FY 2016 Supplemental Appropriation Ordinance Cover Sheet
Attachment 2 - FY 2016 Supplemental Appropriation Ordinance
Attachment 3 - Section 1 Grant Detail attachment
STAFF:
Kendel Taylor, Finance Director
Morgan Routt, Budget Director