City of Alexandria, Virginia
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MEMORANDUM
DATE: JUNE 3, 2015
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Introduction and First Reading. Consideration. Passage on First Reading of a Supplemental Appropriation Ordinance for the Support of the City Government for FY 2015.
BODY
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ISSUE: Consideration of a Supplemental Appropriation Ordinance for the support of the City government for FY 2015.
RECOMMENDATION: That City Council pass this proposed Ordinance (Attachment 2) on first reading on June 10, 2015, and schedule it for public hearing, second reading, and final passage on June 13, 2015.
DISCUSSION: Near the end of each fiscal year a Supplemental Appropriation Ordinance is presented for Council consideration in order to reflect additional grant revenues, donations and other technical appropriation adjustments previously planned but not yet enacted. This Ordinance includes the appropriation of City Grants, the appropriation of Capital Project Fund Revenues; and the appropriation of Donations and Other Special Revenues. In addition, General Fund Revenue and General Obligation Bond Proceeds are appropriated at this time. Staff recommends the FY 2015 Appropriations Ordinance be amended to accomplish the following:
(1) Appropriation of grant revenue accepted or adjusted by the City in FY 2015, for specific programs, but not yet appropriated. A listing of grants is included as Attachment 3 and totals $1,830,739. The majority of these appropriations are small adjustments to existing grants. The most significant changes are the $1.4 million of Regional Surface Transportation Program and Congestion Mitigation Air Quality Funds from the Department of Rail and Public Transportation for the Department of Transportation and Environmental Services. All of the adjustments are described in Attachment 3.
(2) Appropriation of Developer Contributions to the Capital Improvement Program Fund. This appropriation of $63,500 will increase the allocation of Traffic Calming funds provided from Developer Contributions.
(3) Appropriation of Donations. This appropriation establishes $109,521 in budget authority for various donation accounts in which the city has received funds for a specific purpose and the amount received is either greater than the amount in the current approved budget or it was not included. In FY 2015, the City has received $94,521 in donations for the Living Landscape Fund. The most significant of these is $80,000 from Running Brooke to the Hume Springs Park. The total of $94,521 is recommended for appropriation to the Department of Recreation, Parks and Cultural Activities. In addition, this appropriation includes $15,000 in donations for Adult Employment programs at DCHS.
(4) Appropriation of Other Special Revenues. This appropriation of $1,095,000 includes other special revenues received but not appropriated in the FY 2015 Operating Budget. Several of the City's Public Safety and Justice Agencies receive funds in the form of Seized Assets. These funds are not allowed to be budgeted annually as part of a regular operating budget, and there are restrictions as to their utilization. This appropriation includes $1,095,000 in federal seized assets attributed to the Alexandria Police Department, including $848,000 to replace the existing Mobile Command Unit and $247,000 for an Armored Personnel Carrier. The current Mobile Command Unit was purchased in February 2007 using grant funds, and is proposed to be replaced at this time using U.S. Department of Justice Federal Seized Asset funds. The anticipated operational costs for the new MCU are expected to be the same as the current vehicle and are included in the FY 2016 budget. The Police Department will be working with OMB and General Services to develop a depreciation schedule for the new MCU and will be incorporating that into the budget in the future to provide funding for eventual planned replacement. The current Armored Personnel Carrier is also seven years old and due to be replaced.
(5) Appropriation of Other Special Revenues. This appropriation of $87,600 includes other special revenues received but not appropriated in the FY 2014 Operating Budget. Developer Contributions in the amount of $44,000 have been previously provided by the developer of PTO and are being appropriated to the Department of Planning and Zoning for the Carlyle Vitality Initiative. In addition, $43,600 in funds collected from building permit fees in prior years and allocated to the Code Fund are requested for appropriation to the Department of Code Administration for training purposes.
(6) Appropriation of General Obligation Bond Proceeds. This appropriation includes $33,995,000 in bond proceeds from the recent bond refinancing approved by City Council in March 2015. This bond refinancing will save the City $3.5 million over the next 15 years.
(7) Appropriation of General Fund Revenue. This appropriation recognizes revenue received from the Commonwealth and ACPS for utilities paid by the Department of General Services. The $97,000 includes $66,000 for the Alexandria Health Department reimbursed by the Commonwealth, $28,000 from ACPS and $3,000 for the property at 405 Cameron Street
FISCAL IMPACT: The seven sections of the Ordinance appropriate a total of $37,278,360 as follows:
Section 1 Appropriation of grant revenue authorized and adjusted,
But not yet appropriated $1,830,739
Section 2 Appropriation of Developer Contributions to the
Capital Improvement Program Fund $63,500
Section 3 Appropriation of Donations $109,521
Section 4 Appropriation of Other Special Revenues - Seized Assets $1,095,000
Section 5 Appropriation of Other Special Revenues $87,600
Section 6 Appropriation of General Obligation Bond Proceeds $33,995,000
Section 7 Appropriation of General Fund Revenue $97,000
ATTACHMENTS:
Attachment 1. Ordinance Cover
Attachment 2. Ordinance to Amend Fiscal Year 2015 Operating Budget
Attachment 3. Listing of Fiscal Year 2015 Grant Authorization and Adjustments
STAFF:
Kendel Taylor, Finance Director
Morgan Routt, Acting Budget Director