City of Alexandria, Virginia
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MEMORANDUM
DATE: APRIL 13, 2015
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, ACTING CITY MANAGER /s/
DOCKET TITLE:
TITLE
Public Hearing. Second Reading, and Final Passage of a Supplemental Appropriation Ordinance for the Support of the City Government for FY 2015. [ROLL-CALL VOTE]
BODY
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ISSUE: Consideration of a Supplemental Appropriation Ordinance for the support of the City government for FY 2015.
RECOMMENDATION: That City Council holds a public hearing, second reading, and final passage on Saturday, April 18, 2015.
DISCUSSION: This Ordinance includes the appropriation of City Grants and Capital Funds; the transfer of General Fund appropriations between various departments and the appropriation of Other Special Revenue Funds and Donations.
(1) Appropriation of grant revenues authorized and adjusted but not appropriated in Fiscal Year 2015. The appropriation of $1,679,490 of grant revenue accepted or adjusted by the City in FY 2015, for specific programs, but not yet appropriated. Specific grant details are included in Attachment 3.
(2) Transfer of budget authority between various departments. This appropriation includes the transfer of $300,000 from the Finance Department to the City Manager's Office to reflect the transfer of the funding for two positions that were reallocated at the beginning of the fiscal year to the City Manager's Office where the positions have been working.
(3) Appropriation of General Fund Balance for Unbudgeted Costs of Winter Events. This total appropriation of $1.0 million includes $0.9 million to the Non-Departmental account for snow response. The budgeted amount in FY 2015 is approximately $0.8 million. Through March 2015 the City has incurred costs of approximately $1.7 million. An additional $0.1 million is being appropriated to General Services to cover costs incurred this winter at Gadsby's Tavern when the extreme cold in January resulted in a burst pipe and major water damage on the property.
(4) Appropriation of Other Special Revenues. This appropriation of $77,900 includes other special revenues received but not appropriated in the FY 2015 Operating Budget. Included in this appropriation is $52,000 in private contributions to support Capital Bikeshare and $5,000 of sales revenue to reinvest in additional merchandise for the Gadsby's Tavern Museum Shop and $900 in accrued revenue for the Alexandria Black History Museum. The remaining $20,000 of this appropriation will provide budget authority to the Clerk of the Courts from revenue received from the Commonwealth of Virginia for system maintenance and enhancements and software purchases to provide secured remote access to court records.
(5) Appropriation of Other Special Revenues. This appropriation of $50,183 provides budget authority for the Commonwealth's Attorney's Office from federal seized assets that will be used to purchase furniture and computer equipment.
(6) Appropriation of Donations. This appropriation establishes $26,500 in budget authority for various donation accounts in which the city has received funds for a specific purpose and the amount received is either greater than the amount in the current approved budget or it was not included. In the Office of Historic Alexandria donations are being appropriated in the amount of $25,000 to purchase supplies and shop merchandise for the Apothecary and $1,500 to purchase merchandise for the Alexandria Black History Museum shop.
FISCAL IMPACT: The seven sections of the ordinance appropriate a total of $2,849,073 as follows:
Section 1 Appropriation of grant revenues authorized and adjusted
but not appropriated in Fiscal Year 2015 $1,679,490
Section 2 Transfer of budget authority between various departments. $0
Section 3 Appropriation of General Fund Balance for previously
unbudgeted expenditures $1,015,000
Section 4 Appropriation of Other Special Revenue - Developer
Contribution and Fees $77,900
Section 5 Appropriation of Other Special Revenue - Seized Assets $50,183
Section 6 Appropriation of Donations Received $26,500
ATTACHMENT:
Attachment 1 - FY 2015 Supplemental Appropriation Ordinance Cover Sheet
Attachment 2 - FY 2015 Supplemental Appropriation Ordinance
Attachment 3 - Section 1 Grant Detail attachment
STAFF:
Kendel Taylor, Acting Finance Director
Morgan Routt, Acting Budget Director