City of Alexandria, Virginia
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MEMORANDUM
DATE: APRIL 2, 2014
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: RASHAD M. YOUNG, CITY MANAGER/s/
DOCKET TITLE:
TITLE
Introduction and First Reading. Consideration. Passage on First Reading of a Supplemental Appropriation Ordinance for the Support of the City Government for FY 2014.
BODY
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ISSUE: Consideration of a Supplemental Appropriation Ordinance for the support of the City government for FY 2014.
RECOMMENDATION: That City Council pass this proposed Ordinance (Attachment 1) on first reading and schedule it for public hearing, second reading, and final passage on Saturday April 12, 2014.
DISCUSSION: This Ordinance includes the appropriation of City Grants and Capital Funds; the transfer of General Fund appropriations between various departments and the appropriation of Affordable Housing Funds.
(1) Appropriation of grant revenues authorized and adjusted but not appropriated in Fiscal Year 2014. The appropriation of $1,664,158 of grant revenue accepted or adjusted by the City in FY 2014, for specific programs, but not yet appropriated.
(2) Transfer of budget authority between various departments. The transfer of budget authority between various City departments establishes budget authority in the department in which the expense is incurred or the program or activity is carried out. This appropriation includes the transfer of $165,000 from a Non-Departmental account to Housing which represents real estate tax revenue dedicated to affordable housing initiatives. Of the $2.0 million generated from the $.006 real property tax dedication, $1.6 million is used for debt service. In FY 2014, $165,000 was set aside for future debt service and budgeted in a Non-Departmental account. It is anticipated that additional debt will be issued for affordable housing related to the Beauregard Small Area Plan and $165,000 will be used for debt service in future years. The Office of Housing FY 2014 Approved Budget includes $0.5 million of dedicated revenue for affordable housing initiatives.
(3) Appropriation of General Fund Revenues. This appropriation totaling $252,500, includes $150,000 of General Fund revenues to the Office of Communications. These funds are grant revenues currently budgeted in the Capital Improvement Program that are being transferred to the operating budget to fund video and closed captioning support of legislative meetings. In addition, the appropriation includes $102,500 of Year End Settlement money received from the Virginia Health Department to reimburse the City for a portion of its share that exceeded the required amount based on State spending. The appropriation will fund facility-related improvements to Health Department facilities at 4480 King Street and 1200 North Howard Street (Casey Clinic).
(4) Appropriation of General Fund Balance to the Registrar of Voters. This appropriation provides $55,000 to fund the Virginia Primary Election in June 2014.
(5) Appropriation of Budget Authority the Housing Fund. This appropriation provides budget authority to recognize a Transfer from the General Fund of $165,000 (currently budgeted in a general fund Non-Departmental account) to the Housing Fund for affordable housing initiatives.
(6) Appropriation of Budget Authority to the Northern Virginia Transportation Authority Fund. This appropriation recognizes budget authority in the Northern Virginia Transportation Authority Fund by transferring current General Fund expenditures to this new Fund. As part of the agreement with NVTA for the City to receive its share of the funding it is necessary to show, in a separate fund, that the City has appropriated the equivalent of a 12.5 cent commercial add-on tax, dedicated to transportation. This transfer of $11,585,632 of budget authority meets that requirement.
(7) Appropriation of Other Special Revenues. This appropriation of $744,165 includes other special revenues received but not appropriated in the FY 2014 Operating Budget. Developer Contributions have been provided in accordance with a Memorandum of Understanding to provide services and staff support related to the Oakville Triangle development project, including $162,165 to the Department of Planning and Zoning to support a limited term Urban Planner position from April 2014 through September 2015, $25,000 for a Retail Consultant and $30,000 for a Developer Contributions Analysis Consultant. The Oakville Triangle Memorandum of Understanding also includes $60,000 for the Department of Transportation and Environmental Services for a Transportation Consultant. This appropriation also includes $440,000 in Developer Contributions in accordance with a Memorandum of Understanding to provide $360,000 to the Department of Planning and Zoning and $80,000 to the Department of Transportation and Environmental Services to prepare a draft small area plan for Eisenhower West. Other Special Revenues also include fee-supported operations. This appropriation includes an additional $20,000 in fee revenue for the Department of Community and Human Services for psychiatrist hours at the jail, funded by the Office of the Sheriff. In addition, $7,000 in revenues from sales at Gadsby's Tavern is included in this appropriation.
(8) Appropriation of Other Special Revenues. This appropriation of $871,089 includes other special revenues received but not appropriated in the FY 2014 Operating Budget. Several of the City's Public Safety and Justice Agencies receive funds in the form of Seized Assets. These funds are not allowed to be budgeted annually as part of a regular operating budget, and there are restrictions as to their utilization. This appropriation includes $12,750 in seized assets for the Sheriff's Office to fund overtime costs associated with the Regional Fugitive Task Force based on a Memorandum of Understanding with the United States Marshals Service. Also included in this appropriation is $823,156, received from the Virginia Department of Criminal Justice Services and several federal criminal justice agencies, as a result of asset forfeiture, which will be used by the Police Department for training and equipment for police officers. In addition, the Commonwealth's Attorney has received $35,183 funds from State Seized Assets that will be used to purchase furniture and computer equipment.
(9) Appropriation of Donations. This appropriation establishes $83,826 in budget authority for various donation accounts in which the city has received funds for a specific purpose and the amount received is either greater than the amount in the current approved budget or it was not included. In FY 2014, the City has received $1,654 in donations to maintain the Rocky Versace Memorial and $14,172 in donations for Earth Day activities. Both of these are recommended for appropriation to the Department of Recreation, Parks and Cultural Activities. In addition, in the Department of Community and Human Services donations are being appropriated in the amount of $5,000 to cover operating expenses not funded by the federal Substance Abuse Prevention Coalition of Alexandria (SAPCA) Grant. This appropriation also includes $63,000 in donations to support various organizations within Office of Historic Alexandria, including $30,000 for the Stabler-Leadbeater Apothecary, $8,000 in donations to support Fort Ward and $25,000 for Archaeology.
(10) Appropriation of Grant Proceeds to the DASH Fund. This appropriation of $43,013 in state grant funds provides budget authority to the Alexandria Transit Company to host the 2014 Virginia State Bus Roadeo here in Alexandria, Virginia.
(11) Appropriation of General Obligation Bond Proceeds. This appropriation includes $18,635,000 in bond proceeds from the recent bond refinancing approved by City Council in February 2014.
FISCAL IMPACT: The eleven sections of the ordinance appropriate a total of $34,099,383 as follows:
Section 1. |
Appropriation of grant revenues authorized and adjusted but not appropriated in Fiscal Year 2014. |
$1,664,158 |
Section 2. |
Transfer of budget authority between various departments. |
$0 |
Section 3 |
Appropriation of General Fund Revenue |
$252,500 |
Section 4. |
Appropriation of General Fund Balance for previously unbudgeted expenditures. |
$55,000 |
Section 5 |
Appropriation of budget authority to the Housing Fund |
$165,000 |
Section 6 |
Appropriation of budget authority to the Northern Virginia Transportation Authority Fund |
$11,585,632 |
Section 7 |
Appropriation of Other Special Revenues - Developer Contributions and Fees |
$744,165 |
Section 8 |
Appropriation of Other Special Revenues - Seized Assets |
$871,089 |
Section 9 Section 10 Section 11 |
Appropriation of Donations Received Appropriation of grants proceeds to DASH Fund Appropriation of General Obligation Bond Proceeds |
$83,826 $43,013 $18,635,000 |
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ATTACHMENTS:
Attachment 1 - Cover Page of Ordinance to Amend Year 2014 Appropriations
Attachment 2 - Ordinance to Amend Fiscal Year 2014 Appropriations
Attachment 3 - Listing of Fiscal Year 2014 City of Alexandria Grant Adjustments
STAFF:
Laura Triggs, Chief Financial Officer
Nelsie Smith, Director, Management and Budget
Kendel Taylor, Financial Operations Engineer