City of Alexandria, Virginia
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MEMORANDUM
DATE: JUNE 5, 2013
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: RASHAD M. YOUNG, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Public Hearing, Second Reading and Final Passage of a Supplemental Appropriation Ordinance for the Support of the City Government for FY 2013. [ROLL-CALL VOTE]
BODY
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ISSUE: Consideration of a Supplemental Appropriation Ordinance for the support of the City government for FY 2013.
RECOMMENDATION: That City Council pass this proposed Ordinance (Attachment 2) on first reading, Tuesday, June 11, 2013, and schedule it for public hearing, second reading, and final passage on June 15, 2013.
DISCUSSION: Near the end of each fiscal year a Supplemental Appropriation Ordinance is presented for Council consideration in order to reflect additional grant revenues, donations and other technical appropriation adjustments previously planned but not yet enacted. This Ordinance includes the appropriation of City Grants, the appropriation of Capital Project Fund Revenues; and the appropriation of Equipment Replacement Retained Earnings; and the appropriation of Schools and DASH Fund Balance to pay for commitments established but not paid prior to June 30, 2013. Staff recommends the FY 2013 Appropriations Ordinance be amended to accomplish the following:
- Appropriation of grant revenue accepted or adjusted by the City in FY 2013, for specific programs, but not yet appropriated. A listing of grants is included as Attachment 3 and totals $324,796. The majority of these appropriations are small adjustments to existing grants. The most significant changes are an additional $89,743 in funding from the Workforce Investment Board to increase employment and self-sufficiency for persons with disabilities, $129,299 in program income in the form of developer contributions to the Housing Trust Fund from the Potomac Yard development project, and $32,943 from the Virginia Department of Emergency Management for operational costs related to the City's Emergency Operations Center (EOC). All of the adjustments are described in attachment 3.
- Appropriation of General Fund Balance for not yet appropriated, one-time expenditures. The appropriation of $17,029,939 of General Fund balance includes $15,240,503 appropriated as cash capital to fund Council planned expenditures as contained in the Council Approved FY 2012 Capital Improvement Program; $1,729,436 for Debt Service and $60,000 for the unbudgeted costs of the June 2013 Gubernatorial Primary Election.
- Appropriation of General Fund Bond Premium. The appropriation of $1,729,436 of Original Issue Premium on the General Obligation Capital Improvement Bonds, Series, 2012B will provide funding for Debt Service payments that resulted from the refinancing of General Obligation Bonds that occurred in July 2012, subsequent to the adoption and appropriation of the FY 2013 Approved Operating Budget.
- Appropriation of Other Special Revenue Fund Balance. The appropriation of $200,000 of Other Special Revenue Fund Balance to the Office of Building and Fire Code Administration will provide funds for the purchase of furniture and renovations at the Multi-Departmental Permit Center.
- Appropriation of Special Revenue to Transit Subsidies. The appropriation of $13,980,117 of Commonwealth Transportation Funds, from the Virginia Department of Rail and Public Transportation (DRPT) includes $2,833,183 for the City's transit service and $11,146,934 for the City's share of transit services provided by the Washington Metropolitan Area Transit Authority (WMATA). These funds will be transferred from the City to the Northern Virginia Transportation Commission to pay for the City's share of the Fiscal Year 2013 to Fiscal Year 2018 Six Year Improvement Program. Previously, the funds were transferred directly from the DRPT to the NVTC. As of July 18, 2012, the funds are required to be allocated to the member jurisdictions, appropriated and transferred to better reflect the jurisdiction's obligation to provide subsidy funding for WMATA service.
- Transfer of budget authority between various departments. The transfer of budget authority between City departments establishes budget authority in the department in which the expense is incurred or the program or activity is carried out. Remaining funds in the amount of $300,000 that were appropriated for the Project Implementation Office in December will not be needed in FY 2013. These funds will be transferred to the Office of Planning and Zoning to offset unbudgeted expenses associated with development projects related to the Waterfront, Beauregard and Braddock Road.
- Appropriation of grant revenues to the Capital Improvement Program Fund. This appropriation of $66,262 will increase the allocation of Highway Safety Improvement Program funds, which will be used for signal upgrades with pedestrian accommodations on Duke Street.
FISCAL IMPACT: The seven sections of the Ordinance appropriate a total of $33,330,550 as follows:
Section 1 |
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Appropriation of grant revenue authorized and adjusted, but not yet appropriated in FY 2013. |
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$324,796 |
Section 2 |
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Appropriation of General Fund Balance |
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$17,029,939 |
Section 3 |
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Appropriation of Original Issue Bond Premium |
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$1,729,436 |
Section 4 |
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Appropriation of Other Special Revenue |
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$200,000 |
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|
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Section 5 Section 6 Section 7 |
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Appropriation of Special Revenue Transfer of budget authority between various departments Appropriation of grant revenues to the Capital Improvement Program Fund |
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$13,980,117 $0 $66,262 |
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ATTACHMENTS:
Attachment 1. Ordinance Cover
Attachment 2. Ordinance to Amend Fiscal Year 2013 Operating Budget
Attachment 3. Listing of Fiscal Year 2013 Grant Authorization and Adjustments
STAFF:
Laura Triggs, Chief Financial Officer
Nelsie Smith, Director, Office of Management and Budget
Kendel Taylor, Assistant Budget Director
Ray Welch, Comptroller
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