City of Alexandria, Virginia
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MEMORANDUM
DATE: NOVEMBER 9, 2012
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: RASHAD M. YOUNG, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Public Hearing, Second Reading and Final Passage of a Reappropriation Ordinance to Amend Fiscal Year 2013 Appropriation. [ROLL-CALL VOTE]
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ISSUE: Consideration of a Reappropriation Ordinance to amend Fiscal Year 2013 Appropriation.
RECOMMENDATION: That City Council pass this proposed ordinance (Attachment 1) on first reading and schedule it for public hearing, second reading, and final passage on December 15, 2012.
DISCUSSION: Each year City staff submits a Reappropriation Ordinance to City Council to reappropriate monies authorized and obligated in the prior fiscal year but not expended as of June 30. By City Charter, all appropriations lapse at the end of the fiscal year. When budgeted goods and services are ordered prior to the end of the previous fiscal year, but not delivered until the next fiscal year, monies need to be reappropriated to cover the expenditures paid in the current fiscal year. This ordinance also includes the appropriation of grants, donations, designations and other resources received in the current fiscal year. Where relevant, staff has referenced the City Council docket item or action that pertains to the appropriation. In cases of new grants and changes in funding levels, staff has described how the funding change will impact services. Staff recommends that the Fiscal Year (FY) 2013 Appropriation be amended to accomplish the following purposes:
Section 1. The reappropriation of monies to pay for commitments, in the form of encumbrances, established prior to June 30, 2012, but not paid by that date. Encumbrances totaling $5,078,420 of Equipment Replacement Reserve Fund obligations (primarily for vehicles and equipment ordered in FY 2012 but not yet deliver...
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