City of Alexandria, Virginia
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MEMORANDUM
DATE: SEPTEMBER 5, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
THROUGH: JAMES F. PARAJON, CITY MANAGER /s/
FROM: JAMES SPENGLER, DIRECTOR, RECREATION, PARKS & CULTURAL
ACTIVITIES
DOCKET TITLE:
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Consideration and Approval of Updates to the Special Events Policies and Procedures.
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ISSUE: Consideration and approval of updates to the Special Events Policies and Procedures.
RECOMMENDATION: That City Council:
(1) Receive the updated Special Events Policies and Procedures;
(2) Schedule a public hearing on the special events policies and procedures on Saturday, September 23, 2023; and
(3) Adopt the Special Events Policies and Procedures after the public hearing.
BACKGROUND: The City of Alexandria is committed to facilitating a wide range of special events that highlight the diverse communities within the City and on January 23, 2010, City Council approved the City's Special Events Policies and Procedures.
In order to ensure that all events are conducted in a safe and orderly fashion, weighing the social and economic benefit of the event with the general public's well-being, oversight for all special events is the responsibility of the Special Events Committee. This committee is a formal group made up of various City departments that support and regulate special events. The underlying framework the Special Events Committee uses in its review of special event applications are the approved policies and procedures.
DISCUSSION: The purpose of updating the Special Events Policies and Procedures is to:
* Update information that is no longer relevant
* Ensure that the policy supports both event organizers and City agencies, and
* Separate items that are policy (which require City Council approval) and guidelines (which can be updated as needed)
Since 2010, many City practices related to special events...
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