City of Alexandria, Virginia
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MEMORANDUM
DATE: OCTOBER 3, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
THROUGH: JAMES F. PARAJON, CITY MANAGER /s/
FROM: ADRIANA CASTANEDA, DIRECTOR, TRANSPORTATION AND ENVIRONMENTAL SERVICES
DOCKET TITLE:
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Consideration of a First Amendment to a Five-Year License Agreement dated April 1, 2019, between the City of Alexandria, Virginia and Cox Virginia Telecom to Permit Cox to construct and install an additional 3,445 feet of conduit, fiber, and handholes in the City of Alexandria, Virginia’s Public Rights-of-Ways.
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ISSUE: Consideration of an amendment to an existing Five-Year License Agreement dated April 1, 2019, between the City of Alexandria and Cox Virginia Telecom to permit Cox to install approximately an additional 3,445 feet of conduit, fiber, and handholes in the City.
RECOMMENDATION: That City Council:
1. Receive the proposed amendment to the existing License Agreement (“Agreement”) with Cox and schedule it for public hearing on Saturday, October 14, 2023; and
2. After the public hearing, authorize the City Manager to execute the Amendment and to take other actions that are necessary to implement the Amendment.
DISCUSSION: On April 1, 2019, the City entered into a five-year license agreement with Cox. Under the agreement, Cox constructed an approximately five (5) mile fiber optic ring to provide telecommunications services primarily to healthcare facilities in the City.
Under the proposed amendment, Cox seeks to install an additional 3,445 feet of conduit, fiber and handholes in the City’s public rights-of-ways primarily to serve INOVA. In addition, Cox has agreed to install conduit for use by the City.
The proposed build and route descriptions (as set forth on Attachment 1 to Amendment No 1) are:
Cox shall install beginning at the FiberLight handhole at sta. 101 Commonwealth Avenue. Install (2) 24” x 36 “handholes and 125’ coil of fiber for splicing. From sta. 101, install (2) 2” conduits and fiber under the sidewalk 30’ south along Commonwealth Avenue under sidewalk 40’ west along West Glebe Road and 50’ south across West Glebe Road to sta. 102 on West Glebe Road.
Install (1) 24” x 36” handhole and 100’ coil of fiber for storage. Continue to install (2) 2” conduits and fiber under the sidewalk 45’ east along West Glebe Road, along sidewalk 75’ south along Commonwealth Avenue and 80’ east across Commonwealth Avenue to sta. 103 at 3407 Commonwealth Avenue. Install (1) 24” x 36” handhole and 100’ coil of fiber for storage here. From sta. 103, install (2) 2’ conduits and fiber along the sidewalk 70’ north along Commonwealth Avenue and under the sidewalk 490’ east along East Glebe Road to sta. 104 on East Glebe Road at Auburn Court. Install (2) 24” x 36” handholes and 100’ coil of fiber for storage here. From sta. 104 install (2) 24’ x 36; handholes and fiber under the sidewalk 600’ east along East Glebe Road to sta. 105 at 211 East Glebe Road. Install (2) 24” x 36 “handholes and 100’ coil of fiber for storage here.
From sta. 105 install (2) 2” conduits and fiber under the sidewalk 160’ east along East Glebe Road in the roadway 400’ across Montrose Avenue and east along East Glebe Road to sta. 106 on East Glebe Road at Laverne Avenue. Install (1) 24” x 36” handhole and 100’ of coil for storage. From sta. 106 install (2) 2” conduits and fiber in the roadway 530; across Laverne Avenue east along East Glebe Road and across Clifford Avenue to sta. 107 on East Glebe Road and Richmond Highway. Install (2) 24: x 36: handholes and 100’ coil for storage. From sta. 107, install (20 2: conduits and fiber in the roadway 750; south along Richmond Highway, across Hume Avenue and across East Raymond Avenue to sta. 108 on Richmond Highway at Calvert Avenue. Install (2) 24” x 36 “handholes and 125’ coil of fiber for splicing.
In addition, Cox will provide two additional conduits for use by the City at no expense.
FISCAL IMPACT: Cox will be required to pay the City right-of-way fees of $1.26 per access line as of July 1, 2023, based on its existing Agreement with the City. In the past, those fees have been approximately $375 per year.
ATTACHMENTS:
1. Amendment 1 to the License Agreement with Maps of Proposed Builds
2. Maps of Proposed Builds
3. Current License Agreement between the City of Alexandria and Cox Virginia Telecom dated April 1, 2019.
STAFF:
Karen Snow, Senior Assistant City Attorney
Lalit Sharma, P.E. Deputy Director, Transportation and Environmental Services-DROW
Alex Boulden, Division Chief, Transportation and Environmental Services