City of Alexandria, Virginia
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MEMORANDUM
DATE: JUNE 5, 2013
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: RASHAD M. YOUNG, CITY MANAGER /s/
DOCKET TITLE:
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Consideration of the Appointment of a Management Representative to the City of Alexandria Supplement Retirement Plan Board.
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ISSUE: Appointment of a Management Representative to the Retirement Board (Board) of the City of Alexandria Supplemental Retirement Plan (Plan).
RECOMMENDATION: That City Council appoint Nelsie Smith, Director of Management and Budget, to the City of Alexandria Supplemental Retirement Plan Board as Management Representative.
Discussion: The Board was created on December 11, 2012. It includes General Schedule, Deputy Sheriff and Fire Marshal/Medic employees and consists of eight members and five alternates who serve as the trustees of the Plan's trust and fiduciaries of the Plan and its assets. The Board acts for the City on matters concerning the Plan's assets, including selecting and monitoring investment funds and appointing investment managers, custodians, and advisors. The Board is also charged with consulting with City management to recommend modifications to the Plan. The Plan requires Board meetings to be held each quarter of the calendar year, but meetings are held more often.
City Council has the authority to appoint Board members. The Board members are either nominated by the City Manager or by the Board. The City Manager nominates four City representatives and one alternate to represent City management. The Board nominates two representatives and two alternates to represent General Schedule employees, one representative and one alternate to represent the Deputy Sheriffs, and one representative and one alternate to represent the Fire Marshals and Medics. In the event that City Council does not appoint a representative or alternate nominated by the City Manager or the Board, the nomination process must be repeated until all Board member positions are filled. The chairman and the secretary are elected by the Board members.
Management Representatives and the Management Alternate serve until they resign or are removed from the Board. The current Management Representatives are Tom Gates, Deputy City Manager; Morgan Routt, Assistant Director of the Office of Management and Budget; and Laura Triggs, Chief Financial Officer. The Management Alternate is Jean Niebauer, Director of Human Rights.
The fourth management representative was not appointed when the Board was created in 2012. In light of this vacancy, the City Manager has nominated Nelsie Smith, Director of the Office of Management and Budget, to become the Management Representative. Staff requests that City Council appoint Ms. Smith to the Board effective June 12, 2013.
FISCAL IMPACT: None.
STAFF:
Laura Triggs, Chief Financial Officer
Tom Gates, Deputy City Manager
Steven Bland, Chief Investment Officer
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