City of Alexandria, Virginia
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MEMORANDUM
DATE: DECEMBER 4, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
THROUGH: JAMES F. PARAJON, CITY MANAGER /s/
FROM: ADRIANA CASTAÑEDA, DIRECTOR, TRANSPORTATION AND ENVIRONMENTAL SERVICES
DOCKET TITLE:
TITLE
Consideration of a Resolution to Support a Grant Application to the Virginia Department of Transportation for the FY 2026 State of Good Repair Program. [ROLL-CALL VOTE].
BODY
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ISSUE: Consideration of a Resolution to submit an application for a competitive grant to the Virginia Department of Transportation (VDOT) for the FY 2026 State of Good Repair (SGR) Local Paving Grant Funding Program for funding up to $1,046,000 for capital resurfacing improvements.
RECOMMENDATION: That City Council:
1. Adopt a Resolution (Attachment 1) to support an application for up to $1,046,000 from the VDOT SGR Local Paving Grant Funding Program for the resurfacing of City-maintained primary route extensions; King Street Eastbound 0.404 miles from Dawes Avenue to approximately 4480 King Street, King Street Westbound 0.771 miles from 30th Street to Dawes Avenue, King Street both directions 0.53 miles from South Peyton Street to Washington Street; and
2. Authorize the City Manager to submit this Resolution and enter into any agreements with VDOT that may be required to receive these funds should the requested allocation be approved.
BACKGROUND: VDOT provides grant funding for the reconstruction and rehabilitation of deteriorated roads through its State of Good Repair (SGR) Program. This funding is available for roads maintained by VDOT and those that are locally maintained/owned. Allocations are on an as needed basis.
The SGR Program includes funding for roads called 'Primary Extensions' which are routes maintained by municipalities that carry a primary route number for continuity. In Alexandria, examples include Duke Street (Route 236) and Van Dorn Street (Route 401). VDOT estimates that approximately 55% of primary roads in the Northern Virginia jurisdictions are deficient and funds have been made available to these VDOT identified routes with a Critical Condition Index (CCI) of less than 60. This VDOT-specific score is consistent with the City's Pavement Condition Index which was updated as part of a citywide survey in 2022. The funding is intended to supplement the current level of funding by localities. No local match is required.
In FY 2021, the SGR Program became federalized requiring contracts to adhere to federal procurement requirements. The last SGR Local Paving Grant Funding Program application was approved by the City Council in November 2023.
DISCUSSION: In FY 2022, VDOT completed a pavement management inventory in which a condition assessment was performed on primary extension routes statewide, including those in Alexandria. This system, similar to the citywide Pavement Condition Index (PCI) performed by the City in 2022, resulted in a condition index score assigned to each route. The streets eligible for funding through this grant are identified by VDOT and are limited to major arterials that have a low CCI rating. Staff compared the VDOT CCI scores with the City's proposed three-year paving schedule from FY 2025 through FY 2035, approved Capital Improvement Program, which is based on PCI scoring, to identify the streets eligible for the FY 2026 grant cycle.
Given these VDOT parameters, staff identified the following sections of roadway that have reached their useful life and need rehabilitation:
• King Street Eastbound 0.404 miles from Dawes Avenue to approximately 4480 King Street
• King Street Westbound 0.771 miles from 30th Street to Dawes Avenue
• King Street both directions 0.53 miles from South Peyton Street to Washington Street
FISCAL IMPACT: SGR Program projects do not require a local match. The application reflects the estimated project cost up to $1,046,000. The funding from this grant will allow the City to repair these sections of roadway with local street maintenance funds and be eligible for reimbursement of the costs.
ATTACHMENTS:
1. Resolution
STAFF:
Emily A. Baker, P.E., Deputy City Manager
Lalit Sharma, P.E., Deputy Director, Engineering and Right of Way, T&ES
Alicia Wright, Acting Assistant Director, Administrative Services, T&ES
Mary A. Winston, Division Chief, Street and Sewer Maintenance Division, T&ES
Lisa Jaatinen, P.E., Civil Engineer IV, Street and Sewer Maintenance Division, T&ES