City of Alexandria, Virginia
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MEMORANDUM
DATE: JUNE 3, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
THROUGH: JAMES F. PARAJON, CITY MANAGER /s/
FROM: KEVIN C. GREENLIEF, DIRECTOR OF FINANCE
DOCKET TITLE:
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Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Make Supplemental Appropriations for the Support of the City Government for Fiscal Year 2025.
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ISSUE: Consideration of a Supplemental Appropriation Ordinance to amend Fiscal Year 2025 appropriations.
RECOMMENDATION: That City Council adopt this proposed Supplemental Appropriation Ordinance totaling $3,043,800 (Attachment 2) on first reading on Tuesday, June 10, 2025, and schedule it for second reading, public hearing, and final passage on Saturday June 14, 2025.
DISCUSSION: Near the end of each fiscal year, the final Supplemental Appropriation Ordinance is presented for City Council consideration in order to reflect additional grant revenues, donations, and other technical appropriation adjustments previously planned but not yet enacted. This year’s ordinance includes several grant and special revenue adjustments as well as interdepartmental transfers. Attachment 3 lists new grants and changes in grant funding levels compared to the amount estimated in the FY 2025 Approved Operating Budget. Where significant, staff has described how the funding change will impact services.
Staff recommend that the FY 2025 Appropriation be amended to accomplish the following purposes:
Section 1. Appropriation of Donations and Other Special Revenues received but not appropriated in the FY 2025 Operating Budget. This section appropriates $491,118 in donations and other special revenue received, but not appropriated in FY 2025, to the Department of Community and Human Services, the Department of Planning and Zoning, the Office of Historic Alexandria, the Alexandria Police Department and to the Sheriff’s Office. This appropriation includes $144,000 to the Opioid Settlement Fund account in support of the Medicine Assisted Treatment (MAT) program ($120,000) and in support of opioid abatement services for adolescents ($24,000).
Section 2. Transfer of Budget Authority Between Departments. This section shifts appropriated General Fund resources from non-departmental accounts to departments that have incurred unbudgeted expenses or expenditures which exceed the current appropriation or anticipated non-General Fund revenues. This section also includes shift of funds to cover additional leasing costs for swing space associated with City Hall renovation, and for compensation adjustments from the non-departmental pay supplement account to the Alexandria Fire Department, the Office of the Clerk of Circuit Court, and to the Office of the Sheriff.
Section 3. Appropriation of Grant Revenues Authorized and Adjusted but not Appropriated in FY 2025. The grants in this section were either included as estimates in the current year budget and are being adjusted to reflect the actual award, or they are newly awarded during FY 2025. New grant applications are approved by City Council. A listing of grants is included in Attachment 3 and totals $2,552,682 in various external grants.
Section 4. Transfer of Budget Authority Between Capital Projects. This section corrects a technical error from the FY 2025 supplemental appropriation ordinance adopted on April 26, 2025. Deappropriation of $939,266 should have been reflected in the Old Cameron Run Trail project, not from the Traffic Adaptive Signal Control project.
FISCAL IMPACT: The four sections of the ordinance appropriate a total of $3,043,800 as follows:
Section 1. Appropriation of Donations and Other Special Revenues
Received but not Appropriated in Fiscal Year 2025 $ 491,118
Section 2. Transfer of Budget Authority Between Departments $ 0
Section 3. Appropriation of Grant Revenues Authorized and Adjusted but not
Appropriated in Fiscal Year 2025 $ 2,552,682
Section 4. Transfer of Budget Authority Between Capital Projects $ 0
ATTACHMENTS:
Attachment 1: Ordinance Cover to Amend Fiscal Year 2025 Appropriation
Attachment 2: Ordinance to Amend Fiscal Year 2025 Appropriation
Attachment 3: Listing of Fiscal Year 2025 City of Alexandria Grant Adjustments
STAFF:
Morgan Routt, Director, Office of Management and Budget
Laura Gates, Deputy Director, Department of Finance
Amanda Hamm, Assistant Director, Office of Management and Budget
Meghan McGrane, Budget & Management Analyst IV, Office of Management and Budget