City of Alexandria, Virginia
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MEMORANDUM
DATE: DECEMBER 5, 2018
TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: MARK B. JINKS, CITY MANAGER /s/
DOCKET TITLE:
TITLE
Consideration of (1) Appointment of a Firefighter and Police Officer Representative and Alternate to the City of Alexandria Firefighters and Police Officers Pension Board and
(2) Appointment of a General Schedule and Deputy Sheriff Representative and Alternate to the City of Alexandria Supplemental Retirement Board.
BODY
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ISSUE: Appointments of transfers to City Pension Fund Boards.
RECOMMENDATION: (1) That City Council appoint the following employee-elected individuals to the City of Alexandria Firefighters and Police Officers Pension Board for the period of January 1, 2019 to December 31, 2022:
a. Patrick Evans as Firefighter Representative;
b. Rick Muse as Firefighter Alternate;
c. Edward Milner as Police Officer Representative; and
d. Shirl Mammarella as Police Officer Alternate.
(2) That City Council appoint the following individuals to the City of Alexandria Supplemental
Retirement Plan Pension Board for the period of January 1, 2019 to December 31, 2022:
a. Lynda Barbieri-Strain as General Schedule Representative;
b. Karen Spence as General Schedule Alternate;
c. Robert Gilmore as Deputy Sheriff Representative; and
d. Valarie Wright as Deputy Sheriff Alternate
BACKGROUND: The Firefighter and Police Officer Pension Board consists of eight members and three alternates who serve as the trustees of the trust and fiduciaries of the Plan and its assets. The Board acts for the City on matters concerning the assets of the Plan, including selecting and monitoring investment funds and appointing investment managers, custodians, and advisors. The Board is also charged with consulting with City management to recommend modifications to the Plan. The Plan requires Board meetings to be held each quarter of the calendar year, but meetings are generally held more often.
City Council has the authority to appoint Board members to the Firefighter and Police Officer Pension Board. The Board members are either nominated by the City Manager or elected by the Voting Participants, which include both active sworn Firefighters and Police Officers as well as retired and deferred vested Plan participants who were sworn Firefighters or Police Officers. The City Manager nominates four representatives and one alternate to represent City management. Firefighters nominate and elect through secret ballot two participant representatives and one alternate. Police Officers also nominate and elect through secret ballot two participant representatives and one alternate. In the event that City Council does not appoint a representative nominated by the City Manager or the Voting Participants, the nomination and election process must be repeated until all Board member positions are filled. The chairman and secretary are elected by the Board members.
The Supplemental Retirement Board was created on December 11, 2012 and includes General Schedule, Deputy Sheriff and Fire Marshal/Medic employees. The Board is comprised of eight members and five alternates who serve as the trustees of the Plan’s trust and fiduciaries of the Plan and its assets. The Board acts for the City on matters concerning the Plan’s assets, including selecting and monitoring investment funds and appointing investment managers, custodians, and advisors. The Board is also charged with consulting with City management to recommend modifications to the Plan. The Plan requires Board meetings to be held each quarter of the calendar year, but meetings are held more often.
City Council has the authority to appoint Board members. The Board members are either nominated by the City Manager or elected by the Board. The City Manager nominates four representatives and one alternate to represent City management. The Board elects two representatives and two alternates to represent General Schedule employees, one representative and one alternate to represent the Deputy Sheriffs, and one representative and one alternate to represent the Fire Marshals and Medics. In the event that City Council does not appoint a representative or alternate nominated by the City Manager or the Board, the nomination process must be repeated until all Board member positions are filled. The chairman and the secretary are elected by the Board members.
Participant representatives and participant alternates serve four-year terms, which are staggered so that members’ terms overlap but are not concurrent. Management Representatives and the Management Alternate serve until they resign, are removed from the Board by City Council or end their employment with the City.
Current Participant Representatives and Alternates for the Supplemental Retirement Board are as follows:
Participant Representatives and Alternates for General Schedule Employees:
Name Term
Phillip Caldwell (Alternate) 1/1/2017 - 12/31/2020
Nathan Imm 1/1/2017 - 12/31/2020
Vacant Representative
Proposed - Lynda Barbieri-Strain Once appointed, term will end 12/31/2022
Vacant - (Alternate)
Proposed - Karen Spence Once appointed, term will end 12/31/2022
Participant Representatives and Alternates for Deputy Sheriffs:
Name Term
Vacant Representative
Proposed - Robert Gilmore Once appointed, term will end 12/31/2022
Vacant - (Alternate)
Proposed - Valarie Wright Once appointed, term will end 12/31/2022
Participant Representatives and Alternates for Medics and Fire Marshals:
Name Term
Charles Curia 1/1/2017 - 12/31/2020
James Mikell (Alternate) 4/1/2017 - 12/31/2020
Current Participant Representatives and Alternates for the Firefighters and Police Officers Pension Board are as follows:
Participant Representatives and Alternates for Firefighters:
Name Term
Mike Cross 1/1/2017 - 12/31/2020
Vacant Representative
Proposed - Patrick Evans Once appointed, term will end 12/31/2022
Vacant - (Alternate)
Proposed - Rick Muse Once appointed, term will end 12/31/2022
Participant Representatives and Alternates for Police Officers:
Name Term
Albert Tierney 1/1/2017 - 12/31/2020
Vacant Representative
Proposed - Edward Milner Once appointed, term will end 12/31/2022
Vacant - (Alternate)
Proposed - Shirl Mammarella Once appointed, term will end 12/31/2022
Current Management Representatives and Alternate for both the Firefighter and Police Officer Board and the Supplemental Retirement Board are as follows:
Name
Shari Davidson, Human Resources Manager, Human Resources Department
Jean Kelleher, Director, Office of Human Rights
Laura Triggs, Deputy City Manager, City Manager’s Office
Sharon Vaughan-Roach, Assistant Director, Center for Operations, DCHS
Vacant Management Representative (formerly Jack Browand, Division Chief, RCPA)
DISCUSSION: In accordance with Plan rules, Firefighter and Police Officer Plan participants held separate elections for the four expiring terms. The Police Officer participants voted to elect Edward Milner as Police Officer representative and Shirl Mammarella as Police Officer Alternate. The Firefighter participants have voted to elect Patrick Evans as Firefighter representative and Rick Muse as Firefighter alternate. The Firefighter and Police Officer representatives and alternates terms will begin effective January 1, 2019 and will end on December 31, 2022.
In accordance with Plan rules, the City of Alexandria Supplemental Retirement Plan Board held a secret ballot for four positions at the November 7, 2018 Board meeting. The Board voted to re-elect Robert Gilmore as the Deputy Sheriff Representative and Valarie Wright as Deputy Sheriff Alternate. The Board also voted to elect Lynda Barbieri-Strain as the General Schedule Representative and Karen Spence as the General Schedule Alternate. The General Schedule and Deputy Sheriff Representatives and Alternates terms will begin effective January 1, 2019 and will end on December 31, 2022.
FISCAL IMPACT: None.
ATTACHMENTS: None.
STAFF:
Laura Triggs, Deputy City Manager
Kendel Taylor, Finance Director
Michael Stewart, Deputy Finance Director
Kadira Coley, Retirement Administrator.